We ask that you read this privacy promise carefully as it contains important information on who we are and how we collect, use, store and share personal information. It outlines your rights and how to contact us and other relevant organisations in the event you have a complaint.
Who we are
We are
- Beehive Care & Training Group Ltd
- Company House no. 15534139
- Address: 19L Flightway Business Park, Dunkeswell, Nr Honiton, Devon EX14 4PB
As a ‘data controller’, we are responsible for how we process your information in the UK. The UK General Data Protection Regulation (UK GDPR) sits alongside an amended version of the Data Protection Act (DPA) 2018 and applies to most UK businesses and organisations. We must comply with this data protection regime with regards to the data protection principles, our obligations and your rights as a UK citizen.
All our data processing activities are monitored by our appointed Data Protection Officer to ensure that the information we collect is:
Used lawfully, fairly and in a transparent way
Relevant and for reasons that we have told you about
Accurate and up to date
Kept only for as long as it is needed
Kept securely
You may also be interested in our:
Information we collect from you
In our role as an employer, and because of the nature of our business, we process different categories of data from our employees during and after the employment period. The type of data includes:
- Personal data: Name, contact details, bank details, date of birth, gender, marital status, driving licence number, vehicle registration number, photographs, next of kin contact details, GP contact details
- Financial details: Payroll records, benefits, salary, tax status, National Insurance number
- Employment data: Recruitment records (including employment history, references, DBS, right to work, etc.), Performance management records (electronic call monitoring, direct observations, appraisals, supervisions, disciplinary, grievance), Training and competency records, Absence records (annual leave, etc.)
We will always ask for consent for any participation on our media platforms including social media and print publications.
We process ‘special category data’ which tends to be sensitive by nature and will include:
- Religion
- Medical and health information (including sickness details)
- Nationality or ethnicity
- Criminal cautions or convictions
- Motoring convictions
Information we collect from other sources
We may request and collect personal data, and information about you from different employment sources, recruitment agencies and individuals. We collect information from our website, social media that you provide as a candidate during our recruitment process.
We record and retain audio and/or video files for the purposes outlined in our Call Recording & Acceptable Use Policy and CCTV Policy available.
We also record and retain audio and video files for data processing outlined in our Call Recording and CCTV Policy.
Purpose for collecting and using your personal information
Under the GDPR, we must have a legal basis to process your information for all the activities we carry out. We rely on the following legal basis for processing:
- Article 6(1)(b) – processing is necessary for the performance of our contracts
- Article 6(1)(c) – processing is necessary for us to demonstrate compliance with the law or regulatory frameworks
- Article 6(1)(f) – in pursuit of legitimate interests for:
- Corporate diligence relating to business development, innovation and staff engagement
- Call recording for training and quality assurance purposes
- CCTV Monitoring on premises and restricted areas of the business
- Return of company assets and facilities management
- When processing special category (sensitive) data such as your health, diversity information or details of any criminal convictions; we do this on the following grounds:
- Article 9(2)(b) – Legal obligations under employment or social benefit law
- Article 9(2)(f) – Establishment, exercise or in the defence of legal claims or in court
- Article 9(2)(h) – Provision of health or social care or management of health or social care systems or services
How we use this information and how long we keep it for
We use the information collected to employ and support you during your employment with Beehive Care & Training Group Ltd. The period of retention commences after employment has ended.
Electronic call monitoring
Employees data is processed to enable the utilisation of GPS or location tracking through electronic call monitoring systems to work with company systems, software and networks. The purpose and responsibilities for this data processing is made known to all relevant employees.
Sharing your information with others
To operate our business and recruitment process, we have contracts in place with third party service providers to access and maintain a duty of care over your personal information. These include:
- IT and telecoms support – to ensure secure operation of our IT infrastructure
- Software support – to provide technical support and resolve issues
- Communication and logistics– such as Royal Mail and network providers
- Regulatory authorities – such as Her Majesty Revenue & Customs (HMRC), the Financial Services Authority (FSA), Care Quality Commission (CQC) and Care Inspectorate Wales (CIW)
- Hospitality Service providers – such as fleet vehicle management, bookings and training
- Insurance providers
- Pension providers
- External security providers (CCTV monitoring)
- Archiving Service Providers
We will share relevant information within Helping Hands Homecare during and after your employment where this is necessary, and in line with our purpose for processing.
Due to the nature of our business and the service we provide we may share minimal personal data with our customers to enable the safe and effective delivery of care, for example by sharing carer profiles with customers.
We will not sell or trade your personal information with any other third party for marketing purposes without your consent and we will not share your information outside the scope of this privacy policy unless there is a legal reason.
Data transfers and Storage
Beehive Care & Training Group Ltd transfers and stores data under contractual agreements with data processors in the UK. Data transfers and storage may also occur in the European Economic Area (EEA) and other third countries which are now known as Restricted Data Transfers.
Restricted Data Transfers
Under the UK GDPR, restricted data transfers from the UK to the EEA and other countries covered by a European Commission ‘adequacy decision’ are currently permitted subject to review by the UK Government.
Restricted Data Transfers from the EEA and other countries covered by a European Commission ‘adequacy decision’ are done in compliance with Eu GDPR with the appropriate safeguards we have put in place.
Restricted Data Transfers between the UK and other third countries are done in compliance with the UK GDPR ‘adequacy regulations’ or the appropriate safeguards we have put in place.
These appropriate safeguards ensure that your individual rights and freedoms are protected in respect to your personal data in accordance with the UK data protection regime.
We may share your data to communicate with you during and after your employment.
Data Security
We have appropriate organisational and technical security measures to protect your personal information and limit who has access. There are also appropriate safeguards in place for data transfers to protect your privacy rights.
We have procedures in place to detect and respond to suspected data security breaches. We may notify you and any relevant authority as part of our data risk management where we are legally obliged to.
Your rights
- You have rights over the way we use your information:
- You have the right to be informed about what information we collect and how it is used as outlined in this privacy promise.
- You have the right to ask for access to the information we hold on you. We would usually provide copies free of charge.
- You have the right to ask us to correct or update any information you think is incorrect or incomplete.
- You have the right to object to your information being used and/or withdraw consent.
- You have the right to ask us to stop using your information. This ‘right to be forgotten is only applied where there is no legal reason for us to continue to hold or use it.
- You have the right to object to any automated decision making. This could affect your ability to fully access our services.
- You have the right to ask us to stop using your information for marketing purposes by opting out at any point of the registration process or by updating your preferences once registered. The unsubscribe feature on our emails are actioned immediately but may take up to 14 days to complete.
- You have the right to ask us to transfer certain personal information or a copy of some of your information to you or to another organisation, including service providers, in a format they can use where this is technically possible, known as the ‘right to data portability’.
- You have the right to withdraw any permission you have previously given us to use your information.
For detailed information on each of those rights, including the circumstances in which they apply, see the Guidance from the Information Commissioner’s Office (ICO) on individuals’ rights under the UK General Data Protection Regulation. If you would like to exercise a right, please contact the Compliance team at info@bct-group.co.uk or see the ‘how to contact us’ section.
How to contact us
If you have any questions about this privacy promise, your rights or wish to contact the Data Protection Officer, get in touch by:
- Email – info@bct-group.co.uk
- Post – Compliance Department, Beehive Care & Training Group Ltd, 19L Flightway Business Park, Dunkeswell, Nr Honiton, Devon EX14 4PB
Other information
How to complain
If you contact us, we hope to resolve any query or concern you raise about our use of your information.
The UK GDPR also gives you right to lodge a complaint with a supervisory authority with the Information Commissioner Office (ICO) who are the supervisory body in the UK and can be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
Changes to this privacy promise
This privacy notice was first published on 04.03.2024
We may change this privacy promise and update our website from time to time.
Do you need extra help?
If you would like this privacy promise in another language or format such as audio, large print or braille, please contact us.
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